Purpose of Use of Personal Information

Purpose of Use of Personal Information

Nippon Shinyaku Co., Ltd. ("Nippon Shinyaku") will use the personal information that it collects and retains in the course of conducting its businesses set forth in Article 2 of the Articles of Incorporation (see Reference at the end of this document) for the following purposes.

1. Personal Information of Physicians, Dentists, Pharmacists, and other Healthcare Professionals

  • (1) To provide, collect, review and communicate information on the proper use of products manufactured and/or sold by Nippon Shinyaku (the "Products");
  • (2) To provide, collect, review and communicate information on the quality, safety and effectiveness of the Products;
  • (3) To ascertain the users of the Products and improve communication between users;
  • (4) To survey, review and respond to actual use of the Products and user needs;
  • (5) To provide and collect information on, and to communicate and respond with respect to, side-effects, accidents, and recalls of the Products;
  • (6) To conduct surveys and research in medical and pharmaceutical fields;
  • (7) To provide and collect information regarding healthcare and science;
  • (8) To authenticate user accounts on Nippon Shinyaku’s website for healthcare professionals and to communicate to website users;
  • (9) To request and conduct clinical studies, post-marketing surveillance studies and other research; and
  • (10) To make notifications and reports to government and other public offices and agencies.

2. Personal Information of Users of the Corporate Communications Department, Medical Information Center and Other Points of Contact

  • (1) To review, investigate and respond to details of inquiries;
  • (2) To contact and provide information to manufacturers, distributors, healthcare professionals and other agents of the Products; and
  • (3) To make notifications and reports to government and other public offices and agencies.

3. Personal Information of Business Partners (Individuals and Corporate Officers/Employees) of Nippon Shinyaku

  • (1) To contact and provide information relating to business transactions;
  • (2) To exercise rights or fulfill obligations based on contractual relationships; and
  • (3) To make notifications and reports to government and other public offices and agencies.

4. Personal Information of Users of the Mail Order Service

  • (1) To deliver goods and settle payments;
  • (2) To provide after-sales services related to the Products;
  • (3) To provide information on products, services, events, etc.;
  • (4) To respond to inquiries;
  • (5) To request participation in surveys;
  • (6) To conduct information analysis for sales promotion activities, marketing strategy planning, etc.; and
  • (7) To make notifications and reports to government and other public offices and agencies.

5. Personal Information of Shareholders

  • (1)To fulfill Nippon Shinyaku's obligations under the Companies Act and other laws and regulations, and respond to the exercise of shareholder rights;
  • (2) To manage shareholders;
  • (3) To send business reports and other materials; and
  • (4) To implement measures to build a positive relationship with shareholders.

6. Personal Information of Applicants for Employment

  • (1) To make hiring decisions, and to contact and provide information to applicants; and
  • (2) To verify and analyze recruitment activities and for future reference in hiring.

7. Personal Information of Officers, Employees and Former Employees (Including Family Members)

  • (1) For work-related communications and use, and to manage attendance, salary payment, personnel affairs, evaluations, professional development, tax and social security procedures, non-monetary benefits, health and safety, etc.;
  • (2) To provide to contractors as necessary for the above purposes;
  • (3) To contact and provide information to labor unions, health insurance unions, corporate pension funds, mutual aid associations, shareholding associations, alumni associations, and subsidiaries; and
  • (4) To make notifications and reports to government and other public offices and agencies.

8. Joint Use of Personal Data

  • (1)The Company has concluded a contract with Nihon Ultmark Inc. (“Ultmark”) and is a member of the medical database hosted by Ultmark and jointly used by member companies. Please refer to Ultmark’s website (https://www.ultmarc.co.jp/privacy/shared_use/) for details, including jointly used personal data, joint users, the purpose of joint use, and the entity responsible for managing personal data.
  • (2) Nippon Shinyaku will share personal data with Nippon Shinyaku Health Insurance Association under the following conditions.
Jointly Used Personal Data: Employee number, employee category, name, gender, department, address, date of birth, date of change of address, date of name change, basic pension number, standard remuneration, standard bonus, recruitment/resignation dates, category of reason for leave of absence, start/end dates of leave of absence, results of specific health checkups, re-examination/detailed examination items and status, position, dependents/dependancy, and cohabitants
Joint Users: Nippon Shinyaku, Nippon Shinyaku Health Insurance Association
Purpose of Joint Use: Approval of participation in the health insurance union, confirmation of qualification acquisition/loss, health checkups, implementation of specific health checkups and specific health guidance, and communication and management among the above-mentioned joint users
Entity Responsible for Joint Use Nippon Shinyaku
  • (3)Nippon Shinyaku will share personal data of physicians, dentists, pharmacists and other healthcare professionals with pharmaceutical companies and any other organizations/entities which Nippon Shinyaku has alliances with under the following conditions.
Jointly Used Personal Data: Name, gender, name of workplace, address of workplace, phone number of workplace, e-mail address, field of specialization, department affiliation, title, position, year of graduation, alma mater, date of birth, place of birth, year of obtaining professional qualifications, classification of clinic opened, year of opening clinic, membership in academic societies and/or organizations, membership in association of physicians, dentists and other healthcare professionals, medicine prescription issued etc.
Joint Users: Nippon Shinyaku, Pharmaceutical companies and any other organizations/entities which Nippon Shinyaku has alliances with
Purpose of Joint Use: As described in “1. Personal Information of Physicians, Dentists, Pharmacists, and other Healthcare Professionals” hereinabove.
Entity Responsible for Joint Use Nippon Shinyaku

Reference
Businesses set forth in Article 2 of the Articles of Incorporation of Nippon Shinyaku:

  • 1.Production, sale, purchase, import and export of medicine, quasi-drugs, veterinary medicine, reagents, diagnostic drugs, a variety of drugs for non-medical purposes, cosmetics, other chemical products, foods, food additives, seasonings, flavoring, soft drinks, alcoholic beverages, animal feed, feed additives, fertilizer, agricultural chemicals, dyes, and medical and laboratory devices;
  • 2.Breeding and sale of laboratory animals;
  • 3.Purchase, sale, leasing and management of real estate.
  • 4.Publication of magazines and books; and
  • 5.All other businesses incidental or related to the above businesses.